Every Tool I Use to Run My Coaching Business — A Behind-the-Scenes Breakdown | Ep. 66
How to set-up your coaching business with tools and systems so it runs smoothly.
Ever catch yourself wondering, "What tools do I actually need to run my coaching business?" If you're feeling overwhelmed by all the software options out there, this episode is your shortcut to clarity.
I'm pulling back the curtain and walking you through the full behind-the-scenes tech stack that keeps my coaching business running smoothly — from booking systems and email marketing to client onboarding and podcasting.
Whether you’re starting out or simplifying what you’ve already built, this episode will help you create a business that’s streamlined, easeful, and designed around your life (not the other way around).
💡 Inside this episode, you’ll learn:
The exact tools I use daily to run my coaching business
My simple, stress-free client onboarding system
How I automate bookings, payments, and emails with ease
The design, podcast, and content tools I actually use
Why Descript is my go-to for podcasting + course creation
How ChatGPT helps me plan, organize, and repurpose content.
🧰 Tools I Use to Run My Coaching Business
Here’s the full list of tools I mention in this episode — explore what works for you and feel free to DM or email me if you’ve got any questions!
Google Workspace – Emails, calendar, client folders, docs & dashboards
Stan Store (check it out here) – Sell coaching calls, digital products & courses
Stripe – Handles all my payments automatically
Squarespace – My website and landing page platform
MailerLite – Email marketing + automations
Canva Pro – Design for social media, freebies & course materials
Descript – Podcast + video editing made simple
Buzzsprout (check it out here) – Podcast hosting + automatic distribution
Xero– Accounting software for managing finances
ChatGPT– Content planning + repurposing (I use the Pro version)
💬 Got Questions?
If this episode sparked ideas (or left you with questions), feel free to reach out! I’d love to hear from you.
Email: mail@leoniebusinesscoach.com
Instagram DMs: @leonie.businesscoach